Litigation Legal Administrative Assistant
Legal · Posted 21 days ago
We are looking for a Litigation Legal Administrative Assistant with 7+ years of experience to provide essential administrative support to attorneys and paralegals within the Intellectual Property litigation practice group at a distinguished Silicon Valley law firm. You'll be a proactive partner to legal teams, ensuring...
- Way of working
- Hybrid
- Location
- Downtown San Jose, CA
- Pay range
- $106,600 to $115,960
- Level
- Senior
- Experience
- 7+ years
- Type
- Full time
- Visa sponsorship
- Not offered for this role
Skills that matter here
What you would be doing
- Maintains client and administrative files
- Communicates with clients and other parties
- Greets and assists clients and visitors
- Provides meticulous document formatting
- Schedules and reserves dates for hearings
- Maintains attorney calendars
- Arranges court reporters
- Manages incoming mail process
- Organizes exhibits, documents, evidence, briefs, and appendices
- Monitors and assists attorneys with receivables
- Reviews and approves vendor invoices
- Coordinates attorneys’ travel arrangements
- Keeps record of attorney’s expenses
- Registers attorneys for events
- Assists with attorney timekeeping and invoice processing
- Backs up assigned team members
The full description
We are looking for a Litigation Legal Administrative Assistant with 7+ years of experience to provide essential administrative support to attorneys and paralegals within the Intellectual Property litigation practice group at a distinguished Silicon Valley law firm. You'll be a proactive partner to legal teams, ensuring compliance with court rules, managing case deadlines, and maintaining accuracy in document preparation.
What will you be doing?
- Providing meticulous document formatting, proofreading, and editing of litigation documents for court filings (State and Federal)
- Managing attorney calendars, scheduling hearings, calculating court deadlines, and calendaring depositions and discovery deadlines
- Organizing exhibits, documents, evidence, briefs, and binders for hearings, trials, and meetings
- Handling e-filing in Bay Area State Courts, Federal Courts, and Appellate Courts
- Supporting client communications, travel coordination, timekeeping, and invoice processing for assigned attorneys
Key Requirements
- Minimum 7 years of litigation administrative assistant experience, with significant Federal Court experience
- Strong knowledge of civil litigation calendaring, court filing, motions, discovery, and litigation documentation
- Familiarity with Intellectual Property and class action litigation
- Proficiency in Microsoft Word (formatting pleadings, TOC/TOA, redlining), Outlook, Excel, and PowerPoint
- Highly self-motivated with ability to work independently and manage workload for multiple attorneys
Interested in this one?
There is no apply button here on purpose. Tell us about yourself, we book a short call, and if this role fits we walk you through the company and ask before anything is sent. Always free for you.
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